Psyconline Data Privacy Statement

Last updated May 24, 2018

Register maintained by

Psycon Oy
Mannerheiminaukio 1
00100 Helsinki, Finland

Contact person for register matters

Sinikka Viinikainen
Psycon Oy
Mannerheiminaukio 1
00100 Helsinki, Finland
tel +358 20 7101 200
sinikka.viinikainen(at)psycon.com

Name of register

Psycon’s personnel assessment services participant register

Purpose of processing personal data

The register will be used to store the information on the persons participating in the personnel assessments and which is used for carrying out the assessments on behalf of Psycon Oy’s clients. The participants, i.e. the data subjects, voluntarily disclose the personal information that is stored in the register with their consent, and they have the right to withdraw their consent at any time. This information is needed for the job search process and for pay-related decision-making. Failure to provide information may result in discontinuation of the job search process.

Data content of the register

The information to be saved is taken from filled-out forms and from the answers to the tasks. All the information that the person themselves give is saved in the register. Information to be filled in on the form: name, date of birth (for identification of the person), phone number, email address, gender, education, language, current employer and job. In addition, a person may choose to upload their résumé.

The details of each person are deleted from the system 24 months after they have been saved.

Regular sources of information

The primary source of information is the applicant themselves. This information can be supplemented by Psycon Oy personnel and persons involved in the selection process of the client in question.

Regular information handover

No register information is disclosed to outside parties, i.e. to parties not involved in the production, development, or maintenance of Psycon’s evaluation services.

Data transfer outside EU or EEA

Register protection principles

Access rights to the registry are exclusively available to persons participating in Psycon Oy’s assignments. Access to the information contained in the register is protected by personal user IDs and passwords. Psycon Oy is responsible for the technical protection and data security of the contents of the register. These protections are adequate and appropriate, and generally accepted in the security industry. They are also kept up to date with technological developments in the field. The servers in which the data is stored are kept in locked and cooled equipment rooms that are physically accessible only to designated persons. The servers are protected against malicious software and unauthorized access with software security and firewalls.

Rights of data subjects

The data subject has the right to ask the controller for access to personal data concerning the subject him- or herself, and to request correction, deletion or restriction of processing of such data. Requests for inspection must be made in writing and sent by email to psyconline@psycon.com. The controller also has the right to object to processing of a data subject’s data, and to transfer such data from one system to another. The controller is also entitled to file a complaint with the supervisory authority.