Feedback Questionnaires Data Privacy Statement

Last updated July 10, 2023

Register maintained by

Psycon Oy
Mannerheiminaukio 1
00100 Helsinki
Finland

Contact person for register matters

Sinikka Viinikainen
Psycon Oy
Mannerheiminaukio 1
00100 Helsinki, Finland
tel. +358 20 710 1200
firstname.lastname@psycon.com

Name of register

Psycon Feedback Questionnaire System

Purpose of and grounds for processing personal data

The register will be used to collect feedback given by Psycon’s clients participating in personnel assessments and recruiting processes, and leadership development and coaching. The processing of personal data is based on the agreements between Psycon Oy and its clients in order to implement the personnel assessments and recruiting processes, and leadership development and coaching. Personal data is processed on the basis of the consent given by the data subject.

Data content of the register

The personal data collected may be:

contact information such as the data subject’s name and email address
job-related information such as a work role, company name, and business area / unit / department / team background
the data subject’s language

In addition, the numerical estimates provided by each respondent in answering the questionnaire are recorded, as well as written feedback. The system also stores the IP address of each respondent, and the browser used.

Storage period of personal data

Personal data is stored for 24 months from the time of recording. After this, personal data is anonymized so that it is no longer possible to identify any one respondent. After anonymization, it is no longer possible to return the data to its original form. Anonymized data is only used after two years for statistical and research purposes.

Regular sources of information

In general, the source of background information is the client company’s contact person. Moreover, Psycon’s employees participating in the personnel assessment and recruiting processes and leadership development and coaching may provide added information.

Regular information handover

No register information is disclosed to outside parties, i.e. to parties not involved in the production, development, or maintenance of Psycon’s personnel assessment and recruiting processes and leadership development and coaching. However, data can be disclosed to the contact persons of the client ordering the feedback survey.

Data transfer outside EU or EEA

Profiling and automated decision-making

The data in the register is not used for profiling purposes. The service does not use automatic decision-making.

Register protection principles

The rights to use the register are exclusively restricted to persons participating in Psycon Oy’s assignments and to those who maintain the register. Access to the information contained in the register is protected by personal user IDs and passwords.

Rights of data subjects

The data subject has the right to ask the controller for access to their own personal data, and to request the rectification, erasure, or restriction of processing of such data. Requests for inspection must be made in writing and sent by email to dataprivacy@psycon.com. The data subject also has the right to object to the processing of their own data, and to transfer such data from one system to another. The data subject is also entitled to file a complaint with the supervisory authority.