360 Questionnaire System Data Privacy Statement

Last updated July 10, 2023

Register maintained by

Psycon Oy (Business ID 0807347-4)
Mannerheiminaukio 1
00100 Helsinki
Finland

Contact person for register matters

Sinikka Viinikainen
Psycon Oy
Mannerheiminaukio 1
00100 Helsinki, Finland
tel. +358 20 710 1200
firstname.lastname@psycon.com

Name of register

Psycon’s 360 questionnaire system

Purpose of and grounds for processing personal data

The processing of personal data is based on the consent given by the data subject.

The register will be used to store information on the persons participating in the 360 assessments and the persons giving them feedback as well as information on persons responding to surveys related to well-being at work and the work environment. This information will be used for carrying out assessments on behalf of Psycon Oy’s clients and Psycon’s own internal coaching programs for the implementation of 360 assessments and other surveys. The processing of personal data is based on the agreements between Psycon Oy and its customers in the implementation of 360 assessments, management and organization development, and supervisor training and coaching. Each participant in a 360 assessment and each person who gives feedback on the assessment submits their personal data to the register with their own consent.

Data content of the register

Contact information, including the data subject’s name and email address
Job-related information, including work role, company name, and business area / unit / department / team background
Other background information, including date of the assessment and the data subject’s language used in the questionnaire.

In addition, the numerical estimates provided by each respondent in answering the questionnaire are recorded, as well as written feedback. The system also stores the IP address of each respondent, and the browser used.

Storage period of personal data

Personal data is stored for 24 months from the time of recording. After this, personal data is anonymized so that it is no longer possible to identify any one respondent. After anonymization, it is no longer possible to return the data to its original form. Anonymized data is only used after two years for statistical and research purposes.

Regular sources of information

The source of background information is the participant in the 360 assessment, or the client company’s contact person.

Regular information handover

Register information is not disclosed to any parties other than those Psycon Oy’s employees involved in 360 assessments, and management and organization development, as well as those who maintain the 360 system.

Data transfer outside EU or EEA

Profiling and automated decision-making

The data in the register is not used for profiling purposes. The service does not use automatic decision-making.

Register protection principles

The rights to use the register are exclusively restricted to persons participating in Psycon Oy’s assignments and to those who maintain the register. Access to the information contained in the register is protected by personal user IDs and passwords.

Rights of data subjects

The data subject has the right to ask the controller for access to personal data concerning the subject him- or herself, and to request correction, deletion, or restriction of processing of such data. Requests for inspection must be made in writing and sent by email to dataprivacy@psycon.com. The data subject also has the right to object to the processing of his or her own data, and to transfer such data from one system to another. The data subject is also entitled to file a complaint with the supervisory authority.